Formats are used to describe the way a session (or potential session) will be set up. Attendees can use formats in their search criteria on the session search page. Formats are shared across events of the same event type.
ID – Unique identifier in the system for this Format
Format - Name of the Format, this is what is displayed in the session edit drop downs and on the session search on the event website.
Display – When the box is checked, the Format will display in the session edit or session search drop downs. When the box is not checked this Format will not be available for selection.
Delete – when the box is checked and the delete button is hit the item(s) checked will be deleted from the list. Note – any item that has already been associated with a presentation or a session will not be able to be deleted.
Add a new Format
To add a new Format use the ‘Add Format’ box at the bottom of the page:
Format - Type in the name of the Format, NOTE - this is the only required field in the form.
Description – Add in a description that will appear when the Format name is moused over.
Display – if the Format should be displayed be default, leave this box checked.
Best Practice– when setting up call for papers it is a best practice to add all needed formats, and then undisplay those that will not be used during CFP. This way there is not any additional data entry when conference session entry begins.
How this field is used
Call for Papers
Format can be used in the call for papers process. To add this criteria to your CFP submission form go to the “Proposal Fields Management” screen in Global Admin. Once this has been turned on, make sure that at least one Format is added and displayed in Format Management (See above) so that users/submitters can see them in the form dropdown
Formats are used in the session management screen, either when adding a new session or when editing an existing session
Call for Papers